GDPR policy


GDPR Policy statement
Here we explain what personal information we collect, why we collect it and what we do with it. We also explain your rights in respect of your own personal information.

Whose personal data we process and why

As a community group we have an obligation to compile and maintain accurate information on our members and visitors. All data we hold on any individual is available for inspection by that individual, upon written request. None of our data is available for public inspection nor in the public domain.

We collect and use a small range of personal information: The names and email addresses of our members, and visitors who have indicated their willingness to receive emails from the Cinema, primarily about upcoming screenings.

Visitors to our website

You can browse our website without disclosing your personal information. However, our website uses essential cookies to function correctly, and some third party services may also set cookies on your browser. Any cookies that collect and use your personal information will request your consent when you access the website for the first time. You can change your privacy settings in relation to cookies at any time via your internet browser settings.

Enquiries, complaints and feedback

If you contact us with an enquiry, comment or complaint, we will use the personal information you provide to us to respond and address your issue. We may ask you to provide additional personal information if it is necessary for this purpose.

How we share personal information

We may be required to share your personal information with other organisations for statutory or regulatory reasons, or because doing so is in the general public interest.

These organisations include:

UK government bodies (for example HMRC)

Scottish Government, its agencies and non-ministerial departments (for example Revenue Scotland)

We will not allow any third parties to collect and use your personal information.

Your rights

Data protection legislation gives you rights, which we are required to help you exercise, should you wish to. These are summarised in the table below.

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Access Correction Erasure

What it means

You have the right to clear information about how we collect and use your personal information – this Policy statement is one example of how we do this

You have the right to request a copy of the personal information we hold about you

You have the right to ask for any personal information that is inaccurate or incomplete to be corrected

You have the right to ask for your personal data to be deleted under certain circumstance



Objection to processing

Restriction on processing


What it means

You have the right to object to our use of your personal information under certain circumstances

If you make an objection, our use of your personal information may be temporarily suspended whilst we deal with your request

You have the right to ask for a copy of your personal information in a machine readable format to pass to another organisation under certain circumstances

All requests to exercise your rights should be addressed to the Colinsburgh Community Cinema Data Protection Officer, Pete Rabjohns

You should receive a response within one calendar month.

Contacting our Data Protection Officer

As a community group we have appointed a Data Protection Officer whose role includes advising and assisting individuals whose personal data we collect and use. You can contact the Data Protection Officer at any time to raise any query or concern you have in respect of howThe Cinema uses your personal information by emailing the Data Protection Officer, Pete Rabjohns

Complaint to the Information Commissioner’s Office

If you wish to complain about how we are processing your personal data, you can do so by contacting the Information Commissioner’s Office (ICO) .

Changes to this Policy Statement

This Policy Statement will be updated as necessary to reflect any changes to the way in which we process personal data. If you have any questions about this Policy Statement you can contact our Data Protection Officer.